本会馆注册地址在新加坡武吉巴梳路，门牌廿九号，邮区 089843，此属会馆 产业。
凡居住在新加坡祖籍晋江地区人士，须是新加坡公民或永久居民，不分性别， 品行端正，年龄在廿一岁或以上，愿遵守章程及一切议决案者，皆可申请加入 成为本会馆会员。
(b) 凡会员有违反会馆章程，或一切议决案，及损害本会馆名誉者，经执委会 劝导后，仍旧不改，执委会有权开除其会籍。
（a）秘书组 (Secretariat Committee)
（b）财政及产业组 (Finance & Assets Committee)
（c）文化及教育组 (Culture & Education Committee)
（d）会员及社会服务组 (Members & Social Service Committee)
（e） 宣传组 （Publicity Committee）
（f）社团及海外联系组 （Clans & International Liaison Committee）
（g）康乐活动组 （Recreation Activities Committee）
10.4 会员大会的举行必须有至少五十名会员出席始构成法定人数，并须超过半数出席的会员同意始能通过任何决议案。如出席人数未达到法定人数时，须延后半小时举行，到时不论出席人数多少均构成法定人数。 唯人数不足五十名时，不得修改章程。
13.3 本会特别费用在一万元以上至三万元 ，执行委员会有权决定，但事后须提呈会员大会追认。
13.6 本会馆签发的银行支票，须由以下A 组和B组中各一人共同签名方生效：
(f) 会馆不得在未获得Asst Director Operations of Licensing Division, Singapore Police Force或其他有关当局的书面许可前，向公众筹款。
CONSTITUTION OF SINGAPORE CHIN KANG HUAY KUAN
CHAPTER 1 NAME1. The registered name of the Association is “Singapore Chin Kang Huay Kuan”.
CHAPTER 2 OBJECTS
2. The objects for which the Association is formed are:-
The objects of the Association are to foster the friendly relations among the residents of Chin Kang District; to promote the welfare of the members and educational undertakings; and to preserve and develop the fine traditional values of the Zhonghua culture.
(a) To foster friendly relations with residents of the Chin Kang County (also known as Jinjiang County) and to promote the welfare of its Members.
(b) To promote traditional Chinese culture.
(c) To promote racial harmony.
(d) To help integration of new immigrants to Singapore.
CHAPTER 3 PLACE OF BUSINESS
3. The registered place of business of the Association shall be at 29 Bukit Pasoh Road, Singapore 089843, which is the Association’s own property.
CHAPTER 4 MEMBERSHIP
4. Any person residing in Singapore, regardless of gender, who can trace his ancestry to the Chin Kang County, who is a citizen or permanent resident of Singapore, who is of good character and who is or above the age of twenty-one years and is willing to abide by these Rules and all resolutions of the Association, may apply to join the Association as a Member.
CHAPTER 5 DUTIES OF MEMBERS
5.1 The duties of the Members are as follows:-
(a) To pay a one-time admission fee of ten dollars ($10) or such other admission fee as determined by the General Meeting on recommendation from the Executive Committee from time to time.
(b) To pay an annual subscription fee of twenty dollars ($20) or such other annual subscription as determined by the General Meeting on recommendation Executive Committee from time to time.
(c) To abide by the rules and all resolutions of the Association.
(d) To assist the Association in the promotion of its various affairs.
(e) To assist the Association in raising funds to meet its expenses.
5.2 Members must pay their annual subscription in full each year. If a Member is in arrears with his annual subscription, for up to two (2) years, the Executive Committee shall have the power to suspend his rights and privileges (including the right to vote and the right to be elected) or to revoke his membership.
5.3 If, however, the arrears are paid before the membership list is printed by the Election Committee, the membership of the Member concerned shall be reinstated.
5.4 Any Member who wishes to have his membership reinstated, having had his membership revoked because of arrears in annual subscription fee, must first seek the approval of the Executive Committee.
5.5 The Executive Committee may exempt a Member from annual subscription for one (1) year if he is unemployed and has given an explanation in writing to the Executive Committee.
CHAPTER 6 RIGHTS OF MEMBERS
6.1 The rights and privileges of the Members are as follows:
(a) To have the right to vote and the right to be elected.
(b) To make suggestions for the general progress of the Association.
(c) To have the right of requesting the Association to assist in any proper dealing with outsiders.
(d) To have the right of enjoying all privileges specified in the rules and regulations and the resolutions of the Association.
CHAPTER 7 ADMISSION AND RESIGNATION OF MEMBERS
7.1 Admission of Members:-
All applicants for membership of the Association shall complete a membership application form which shall include an introduction by an existing Member and shall submit the form together with payment of the applicable entrance fee and the annual subscription fee to the Secretariat. After approval by the Executive Committee, the applicant shall become a member.
7.2 Resignation of Members:-
(a) A Member who wishes to resign from the Association has to submit a formal letter of resignation.
(b) Should any Member violate the rules and resolutions of the Association, or damage the good reputation of the Association, the Member shall be subjected to reprimand by the Executive Committee. If the Member remains unrepentant or repeats his wrongdoings, the Executive Committee shall be entitled to terminate the membership of the Member.
CHAPTER 8 ORGANIZATION
8.1 The General Meeting shall be the highest organ of the Association which shall be entitled to delegate its powers to various committees to manage the affairs of the Association.
8.2 The affairs of the Association shall be managed by the Executive Committee, which shall comprise not more than thirty-seven (37) Members.
8.3 The Standing Committee shall consist of One (1) President, three (3) Vice Presidents and five (5) Standing Committee Members.
8.4 Key members of The Executive Committee are:-
One (1) President
Three (3) Vice Presidents
One (1) Head of Secretariat Committee
One (1) Head of Finance & Assets Committee
One (1) Head of Culture & Education Committee
One (1) Head of Members & Social Service Committee
One (1) Head of Publicity Committee
One (1) Head of Clans & International Liaison Committee
One (1) Head of Recreation Activities Committee
One (1) Head of Mutual Help Committee
8.5 The Chairman and two Vice Chairman of the Mutual Help Committee shall be elected by its own committee members.
8.6 The Executive Committee shall set up a Secretariat, whose staffing and remuneration shall be determined by the Chairman of the Executive Committee and the supervisor of the General Affairs and Finance.
8.7 The Association shall set up a Property Trust Committee and a Trust Funds Committee to take charge of its property and funds respectively.
The Property Trust Committee shall consist of seven (7) members and the Trust Funds Committee shall consist of five (5) members.
The Executive Committee shall nominate distinguished Members (who are not members of the Executive Committee) as Property Trustees and/or the Trust Funds Trustees and such nomination shall be ratified by the General Meeting. In the event of death or resignation of any of the Property Trustees or the Trust Funds Trustees, the Executive Committee shall immediately nominate replacement(s) and submit their nomination to the next General Meeting for ratification.
8.8 Apart from the staff of the Secretariat who are to be paid, all office bearers of the Association are not to be remunerated.
CHAPTER 9 POWERS
9.1 The supreme authority of the Association is vested in a General Meeting of the members. It’s powers are as follows:
(a) To receive and implement the reports and proposals of the Executive Committee.
(b) To make amendments to the rules and regulations of the Association.
(c) To decide on measures to be taken for the progress of the Association.
(d) To elect members of the Executive Committee and Auditors.
9.2 The powers of the Executive Committee are:-
(a)To represent the Association .
(b) To carry out the resolutions of the General Meeting and the various affairs of the Association.
(c) To manage the finance of the Association as well as to take charge of the property and funds of the Association.
(d) To manage and approve the activities of the Women’s and Youth’s Division.
9.3 The resolutions and decisions of the Executive Committee shall be carried out by the respective committees responsible for such matters save for any other matters that are specifically delegated to individual Executive Committee member(s).
9.4 The Chairman of the Standing Committee shall keep in custody the true seal and the important deeds of the Association’s property. In issuing any document, the Chairman shall sign it jointly with either the Vice-Chairman or with a Standing Committee member. In the absence of the Chairman, the Vice-Chairman shall sign it jointly with a Standing Committee member before being valid.
9.5 The Standing Committee may act and decide on urgent matters but such decisions are to be submitted to the Executive Committee for ratification.
9.6 The Chairman of the Executive Committee and Standing Committee shall preside over the meetings. In the absence of any Vice-Chairman shall preside. In their absence, any other Executive Committee Member, elected by the meeting shall preside.
9.7 Whenever an Executive Committee Member has a conflict of interest in a matter to be discussed at any meeting, the member shall disclose the nature of his interest before the discussion on the matter begins and shall withdraw from that meeting. Any Executive Committee Member who knowingly conceals such conflict of interest shall be subjected to disciplinary action.
9.8 Various Committees are:
(a) Secretariat Committee
(b) Finance & Assets Committee
(c) Culture & Education Committee
(d) Members & Social Service Committee
(e) Publicity Committee
(f) Clans & International Liaison Committee
(g) Recreation Activities Committee
9.9 The Property Trustees shall be responsible for safeguarding the property of the Association, and shall have no right to dispose or encumber any real property of the Association.
9.10 The Trust Funds Trustees shall be responsible for safeguarding the various trust funds of the Association.
CHAPTER 10 MEETING
10.1 There are six (6) types of meetings in the Association:-
(a) The Annual General Meeting.
(b) The Extraordinary General Meeting
(c) The Executive Committee Meeting.
(d) The Standing Committee Meeting.
(e) Joint Meeting of the Executive Committee and the various Committees.
(f) Meeting of the various Committees.
10.2 The Executive Committee shall convene an Annual General Meeting to be held before the 31st day of March of each calendar year, and at such meeting provide a report on the affairs and financial status of the Association for the previous year as well as the plans for the next year.
10.3 An Extraordinary General Meeting shall be held when convened by the Executive Committee to deal with urgent matters or upon the requisition of at least thirty-five (35) Members and such Extraordinary General Meeting shall be convened within one month of it being requisitioned.
10.4 The quorum for a General Meeting is fifty (50) Members and all resolutions may be passed by a simple majority vote of the Members present. Where there are insufficient Members to form a quorum, the General Meeting shall be postponed for half an hour, after which those present shall be constitute a quorum. No amendment of the rules of the Association is permissible where the applicable quorum of the General Meeting is less than fifty (50) Members.
10.5 Should the Executive Committee fail to convene an Extraordinary General Meeting within one (1) month upon receipt of the requisition by the Members, the requisitioning Members may convene such a meeting after giving a ten-day notice to all the other Members, informing them of the proposed agenda and placing the proposed agenda and retails of the meeting on the Association’s notice board.
10.6 The Executive Committee shall meet once in every three months unless there are urgent matters to attend to whereupon additional meetings may be held. The quorum for all Executive Committee meetings is at least half its number and all matters are to be decided by a simple majority of Executive Committee members at any of its meetings.
10.7 Standing Committee Meetings are convened as and when required by the Chairman of the Standing Committee. The quorum for standing Committee Meeting is at least half its number and all matters are to be decided by a simple majority of standing Committee Members at any of its meetings.
10.8 If deemed necessary, the Chairman shall convene the Joint Meeting of the Executive Committee and the various sections and department.
10.9 Executive Committee Members shall not absent themselves without valid reason, from the various meetings of the Association. They should send in written application for leave of absence if they are unable to attend meetings. Barring exceptional circumstances, absence from three (3) consecutive meetings shall be considered as violation of these Rules, and the violating member shall be deemed to have withdrawn from the Executive Committee and a successor may be co-opted by the Executive Committee to serve until the next Annual General Meeting.
CHAPTER 11 ELECTION
11.1 One month before the expiration of its term of office, the outgoing Executive Committee shall appoint an Election Committee from amongst its members, whose composition shall be decided by the outgoing Executive Committee.
The Election Committee shall elect a chairperson from among its members and to send out blank nomination forms and a listing of its latest Membership to all such eligible Members. The nomination form will provide a week ("Nomination Week") for eligible Members to nominate other eligible Members for election to the Executive Committee.
11.2 Manner of election:
The initial twenty nine (29) Executive Committee Members are to be nominated and elected by the Members.
11.3 Each candidate for election to the Executive Committee must be nominated by two other Members (each Member can only make one nomination) using the nomination forms prescribed by the Election Committee. The completed nomination forms must be submitted to the Election Committee during Nomination Week.
11.4 The Election Committee shall send out the list of nominated candidates, and if necessary a voting paper, to every Member at the end of the nomination week.
11.5 If only twenty-nine (29) candidates are nominated for election to the Executive Committee, all nominated candidates shall be deemed elected as Executive Committee Members.
11.6 If more than twenty-nine (29) candidates are nominated for election to the Executive Committee, an election shall be conducted and the top 29 candidates with the highest number of votes shall be deemed elected as Executive Committee Members.
11.7 In the event of equal votes between two or more candidates, the chairperson of the Election Committee shall draw lots to determine which of them shall be declared elected.
11.8 In the event that an elected candidate withdraws, the newly elected Executive Committee has the power to co-opt another member into the Executive Committee.
11.9 The Election Committee shall be dissolved after the outgoing Executive Committee Members hand over their duties to the incoming Executive Committee Members accordingly.
11.10 The incoming elected 29 Executive Committee Members shall elect among themselves, by secret ballot, the Chairman and all the other office-bearers of the Standing Committee and the Executive Committee. Such election shall take place before the outgoing Executive Committee Members hand over their duties to the incoming Executive Committee Members.
CHAPTER 12 TERMS OF OFFICE AND RESIGNATION OF OFFICE-BEARERS
12.1 Each term of office of the Executive Committee shall be two years. Except for Head of Finance & Assets Committee. All the other office-bearers of the Executive Committee may continue to hold office if re-elected but the President of the Executive Committee shall not serve for more than three consecutive terms. The terms of office of the Property Trust Committee and Trust Funds Committee shall be indefinite.
12.2 Upon the swearing-in of the incoming office-bearers, the outgoing office-bearers shall hand over all important seals, documents, deeds, agreements, account books etc. and shall not delay longer than two weeks after the assumption of office of the incoming office-bearers. Should any discrepancy be discovered within three (3) months from the handing over of the documents etc., the outgoing office-bearers shall be responsible for the same.
12.3 The period of the term of office of the Executive Committee shall begin from the day of the swearing-in of the entire Executive Committee until two years have expired. The incoming Executive Committee shall assume office no later than one month after the expiration of the term of office of the outgoing Executive Committee.
12.4 In the event that any Executive Committee Member is found to have damaged the reputation of the Association or in dereliction of his duties, the Executive Committee shall first allow him to resign on his own accord and if he fails to do so, the Executive Committee shall be entitled to dismiss him from all his positions in the Association.
12.5 An Executive Committee Member who wishes to resign for ill health or other circumstances has to tender a formal resignation to the Executive Committee.
CHAPTER 13 EXPENSES AND FINANCE
13.1 The expenses of the Association shall be met by the income from its property, annual subscription fees and special subscriptions. Should the Association be short of funds, a subscription may be raised among Members to meet the exigency, but the trust funds shall not be used.
13.2 The Chairman of each Committee may approve all ordinary expenditure below $1,000.00. The Chairman of the Executive Committee can approve any expenditure below $5,000.00. The Executive Committee can approve any expenditure below $10,000.00.
13.3 The Executive Committee shall approve any extraordinary expenditure that is more than $10,000.00 and up to $30,000.00, provided that such expenditure shall be submitted for ratification at the next General Meeting.
13.4 Any extraordinary expenditure of more than $30,000.00 shall be submitted to the vote of the General Meeting by means of a motion which shall seek to authorise such expenditure.
13.5 The cash on hand held by the Finance Section shall not exceed $500.The excess shall be deposited in a bank.
13.6 All cheques shall be jointly signed by one (1) person from each of the following groups A and B:
(A) President and two Vice President
(B) Head of Finance & Assets Committee and two deputies of Finance & Assets Committee
13.7 Any sale of the property occupied and owned by the Association (29 Bukit Pasoh Road Singapore 089843) shall require the prior approval of the General Meeting. Before such a General Meeting can be convened, a notice of meeting together with the agenda shall be published in a local Chinese newspaper at least two weeks in advance. A minimum of one-third of the total membership shall be present to form a quorum and resolutions may only be passed with a two-third (2/3) majority of the members present and voting. The use of surplus funds for the purchase of the real property shall not be subject to the restrictions under this rule and may be dealt with accordingly by the Executive Committee, but shall still require the prior approval of the General Meeting under rule 10.4.
13.8 Any use of the Association’s trust funds must first be approved by the Executive Committee, and subsequently by the General Meeting.
CHAPTER 14 COMMENDATION
14. A Member who has made a special contribution to the Association may be conferred the title of Honorary Member by the Executive Committee. He has the rights to vote and to hold office.
CHAPTER 15 PROHIBITIONS
15.1 No activities shall be conducted which are in violation of the law or which are improper. The prohibitions are as follows:-
(a) Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Association's premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
(b) The funds of the Association shall not be used to pay the fines of members who have been convicted in court of law.
(c) The Association shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
(d) The Association shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office‑bearers, Committee or members unless with the prior approval of the relevant authorities.
(e) The Association shall not indulge in any political activity or allow its funds and/or premises to be used for any political purposes.
(f) The Association shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities, where necessary.
CHAPTER 16 AUDIT
16.1 Two voting members, not members of the Committee, will be elected as Honorary Auditors at the Annual General Meeting, whose term of office will be for two years and may not be re-elected for consecutive terms. The accounts of the Association shall be audited by a firm of Certified Public Accountants if the gross income or expenditure of the Association exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.
16.2 They will be required to audit each year's account and present a report upon them at the Annual General Meeting. They may be required by the Chairman to audit the Association’s accounts for any period within their tenure of office at any date and make a report to the Committee.
16.3 The financial year shall be from 1st January to 31st December.
CHAPTER 17 DISSOLUTION
17.1 The Association shall not be dissolved, except with the consent of not less than 3/5 of the total voting membership of the Association for the time being resident in Singapore expressed at an Extraordinary General Meeting convened for the purpose.
17.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and any remaining funds shall be donated to charitable organisation(s).
17.3 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.
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